Accounts Payable Specialist

New York, NY 10001

Posted: 08/29/2018 Employment Type: Contract To Hire Job Number: 579

Accounts Payable Specialist

The Accounts Payable Specialist is responsible for providing pertinent accounts payable support to the Finance Department at a non-profit in NYC.  Frequent interaction with Vendors, Government Contracts, Program Directors, Asst. Directors. Reports to the Assistant Vice President of Finance.

Responsibilities of the Accounts Payable Specialist:
  • Receive, code, prepare check extensions and post to the general ledger vendor invoices, petty cash requests and employee expense requests.
  • Ensure payments comply with contract provisions, and include signatures from approving officials prior to final disbursement.
  • Resolve contract, invoice or payment discrepancies and documentation.
  • Code all service program invoices.
  • Maintain and organize vendor files,  up-to-date W-9’ s.
  • Correspond with vendors/Program departments/employees and respond to inquiries in a timely manner.
  • Assist with month/quarter end closing.
  • Reconcile monthly accounts payable statements
  • Make follow-up calls to gather pertinent information from clients and vendors.
  • Provide supporting documentation for multiple annual audits.

Requirements of the Accounts Payable Specialist:
  • Minimum Associates and or Bachelor of Science, focusing on accounting, finance or business preferred.
  • Basic word processing, spreadsheet, and database skills, proficiency in Great Plains (preferred).
  • Excellent oral and written communication skills.
  • Solid understanding of service program coding, accounting methods and practices.
  • Proficient in Microsoft Word, Excel, Accounting software.



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