Executive Assistant

Philadelphia, PA

Posted: 02/07/2019 Employment Type: Contract To Hire Industry: Other Area(s) Job Number: 658
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Executive Assistant  

Our company is searching for an experienced, reliable and task-oriented Executive Assistant.  The Executive Assistant will work directly with C-level executives and will be responsible for performing a number of administrative duties.  The ideal candidate is highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced corporate environment. 

Responsibilities of the Executive Assistant:
  • Prepare internal and external corporate documents for internal and external staff and vendors.   
  • Making travel arrangements for the President. 
  • Read and analysing incoming memos, submissions, and distributing them as needed.
  • Schedule meetings and appointments and manage travel itineraries.
  • Maintain an organized filling system of paper and electronic documents.
  • Coordinate executive communications including taking calls, responding to e-mails, and interfacing with personnel. 
  • Uphold a strict level of confidentiality.
  • Develop and sustain a level of professionalism among staff and sales force. 
  • Answering phones and routing calls to the correct person or taking messages.
  • Filing and retrieving corporate records, documents, and reports.
  • Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
  • Using various software including word processing, spreadsheets, databases, and presentation software.

 

 

Requirements of the Executive Assistant:
  • 4+ years of experience as an Executive Assistant for senior management
  • Bachelor degree preferred
  • Advanced Microsoft Office skills with an ability to become familiar with firm-specific programs and software
  • Proficiency in collaboration and delegation of duties
  • Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
  • Exceptional interpersonal skills
  • Friendly and professional demeanour
  • Proven experience as an executive assistant or other relevant administrative support experience
  • In-depth understanding of entire MC Office suite
  • Ability to organize a daily workload by priorities
  • Must be able to meet deadlines in a fast-paced quickly changing environment.

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