Billing Coordinator

New York, NY 10012

Posted: 05/28/2019 Employment Type: Direct Hire Industry: Accounting Job Number: 703

Billing Coordinator

Our client in the transportation industry is seeking a Billing Coordinator to join their exciting team and company. You will love this Manhattan based company and the high-end clients they provide services for. You will manage the end-to-end billing process and credit control for a dedicated group of their program clients.

Responsibilities of the Billing Coordinator:

· Reviewing activity on a daily basis, checking that all details are correct and   working with our Operations team to ensure accuracy of coding, cost and sales   values, and categorization;

· Producing accurate customer invoices, ensuring alignment with the customer contract and any special terms 

· Calculating and adding any additional charges or notes to the invoices;

· Working with the Program sales team to review and approve any unusual invoices before sending out to customers;

· Ensuring that all customer balances for cash, incorporating cash receipts and invoices;

· Monitoring customer balances and informing Customer Services when a customer nears the minimum balance required;

· Generate and send out customer statement;

· Generate credit control reporting

· Responding to customer queries regarding invoices and working with Sales to resolve issues as required;

· Creating reports on activity and other statistics;

· Reporting differences between estimated and actual billing.

· Managing the outstanding balances due and sending initial chaser emails as  required;

· Cash collection and credit control on an as needs basis;

· Reporting to senior stakeholders on an as needs basis;

· Account reconciliations and invoicing of additional charges;

· Building and maintaining relationships with key accounts (both brokers and customers) and resolving queries as required.


Requirements of the Billing Coordinator:

· You’ ll use your impeccable eye for detail and prior experience of interpreting complex client contracts to ensure that all invoices have been calculated accurately;

· Prior experience of reconciliation, in order to reconcile information from our in-house client system with our accounting system.

· Intermediate Excel skills are essential, prefer capability with pivot tables, v-lookups and formulas


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